COVID-19 - Testing - Tests performed and results
This is a sample template of a Form that can be used to collect information about the numbers of tests performed per day in your country along with the number of tests with a positive result and the number of tests with a negative result for COVID-19.
You may need to collect high-level data about COVID-19.
In this example we will use a Reference Form to collect all the medical institutions and their geographical location in one place to make sure that all users reporting use the same names for the medical institutions participating in testing for COVID-19. Then we will add a Form with a Subform to collect data per institution. We will link the Form to the Reference Form.
The example uses dummy data.
To make sure that all users reporting use the same names for the medical institutions participating in testing for COVID-19, you can create a Reference Form with a Text field and add all the medical institutions of your country as Records.
By making that Text field a Key field you can then refer to it in your Form and users will be able to select from the list of available institutions the institutions for which they report. In the Reference Form you can also reference ActivityInfo’s built-in Geodatabase to link each institution to a geographical location.
- In the Database Design section, click on 'Add form' to add a Form.
- Give a name to your Form and add a Reference field to reference the Geodatabase of ActivityInfo and a Text field for the name of the institution.
- Make the Text field a Key field so as to link to it in the next Form.
- Save the Form.
- In the Table View page, click on 'Add record' and add the first institution of your country. Click on 'Save record' to save it.
- Repeat the same process to add all the medical institutions participating in the testing. If you have a list of institutions available you can import them as Records to this Form.
- On the URL of the Table View page you can view the Form Id of this Form. If you want to import a fields list instead of designing a Form using the Form Schemas at the end of the article, you will need to use this Id.
You can change the visibility settings of the Form to Reference data to make sure users doing data entry don't get confused with it.
The Parent Form will link to the list of medical institutions. Users will be able to select the institution for which they are reporting from the list. We will add a Subform to the Parent Form to collect daily information about each institution.
- In the Database Design section, click on 'Add form' to add another Form.
- Give a name to the Form and add a Reference field. Select the Reference Form that you created in the previous step. Make that field a Key field. By making this field a Key field you prevent users from adding duplicate Records and ensure they will add all data related to the selected institution in the same place.
- Add a Subform field and give it a descriptive name.
We will add a Subform to collect information about the daily numbers of tests performed and their results per institution.
- Click on the Subform to open it.
- Add a Date field and make it a Key field. By making this field a Key field you prevent users from adding duplicate Records for the added date.
- Then add 3 Quantity fields with Codes:
- Label: Number of total tests performed - Code: TT - Unit: tests
- Label: Number of tests with positive result - Code: PR - Unit: tests
- Label: Number of tests with negative result - Code: NR - Unit: tests
We add Codes to be able to do automated calculations based on the numbers collected.
- Add 2 Calculated fields with Formulas:
- Label: Positive results percentage - Formula: PR/TT
- Label: Negative results percentage - Formula: NR/TT
This will give us the ratio of positive results to total results and of negative results to total results per day.
You can add additional Quantity fields with Codes to count the number of tests performed by gender, the number of positive test results by gender and the number of negative results by gender.
You can add Section headers to make the Subform easier to navigate.
Instead of manually designing the Form and the Subform, you can directly import the fields list to your Form. The following files contain the fields list for the Form and the Subform. As this is a sample Form, you might need different fields so you can add new fields, edit fields or delete the fields that you don't need to customize the Form. The Form links to a Reference Form with a Reference field to include a list with all the medical institutions, so make sure you add a Reference Form first, as described in the first step.
The fields list of the Subform contains additional Quantity fields with Codes to count the number of tests performed by gender, the number of positive test results by gender and the number of negative results by gender.
- To import the fields list to the Form, add a new Form and give it a name.
- Then download and open the first file. You need to find the Reference Form id of the Reference Form from step one and add it the cell in the Row 'reference', Column 'Referenced Form'. You can find the Form Id in the URL of the Table View page of the Reference Form.
- Copy the cells along with their Headers.
- In the Form Design page, open the fields palette of the Form and click on "Paste field list from spreadsheet". Paste the cells and click on "Add fields" to add them.
- To import the fields list to the Subform, click on the Subform to open it.
- Download the second file and copy all the cells along with their Headers.
- As before, open the fields palette of the Subform and click on "Paste field list from spreadsheet".
- Paste the cells and click on "Add fields" to add them.
- Save the Subform and the Form.