This section explains the User Account types in ActivityInfo and the difference between Database users and Database owners. It includes a QA section for more clarifications on each Account type.
All users who interact with the ActivityInfo system have a User Account. User Accounts also have a type, which specifies the type of activity that a user is able to perform in ActivityInfo..
There are two types of Users Accounts:
- Database user
- Database owner
Database User Accounts allow users to contribute to multiple Databases from different organizations Users of these Accounts cannot own Databases. They can add a Database only if they automatically start a Free Trial subscription. Once a Free Trial subscription expires, they have to subscribe to a paid subscription plan in order to continue as a Database Owner Account or they have to Transfer the Database ownership to a Database owner.
Database Owner Accounts allow users to own Databases and to contribute to multiple Databases from different organizations. These accounts require a paid subscription plan.
Read the following subchapters for more information on the two types of User Accounts.
1. Database User
What is a Database User Account?
A Database User Account allows users to contribute to Databases (add Records, add Forms , manage users, etc.) owned by another user. Depending on their Permissions and Role in a Database, Form or Folder a Database User can perform a variety of actions.
When do I have a Database User Account?
A User has a Database User Account if:
- They have been invited to contribute to a Database, but do not own any Databases themselves.
If a user accepts ownership of a Database, they will automatically become a Database Owner Account.
2. Database Owner
What is a Database Owner Account?
A Database Owner Account allows users to perform a variety of actions:
- Add their own Databases
- View, Add and Edit Records
- Manage Users
- View and Add Reports
- View and Add Forms
- and more
View more about Permissions and Roles: Permissions and Roles.
A Database Owner Account can also contribute to Databases owned by other users without restriction.
When do I have a Database Owner Account?
A user has a Database Owner Account if they currently own any Databases.
Specifically, a User has a Database Owner Account if:
- They have added their own Database
- They have accepted ownership of a Database from another User
Do I need a subscription for a Database Owner Account?
A Database Owner Account always requires a paid subscription.
The start of a Free Trial subscription begins when a user sign ups to ActivityInfo.
Once a Free Trial subscription has expired, the user will have to subscribe to a paid subscription in order to continue as a Database Owner Account.
Can I add users to contribute to my Database?
A Database Owner can invite Users to contribute to their Database.
The number of users that can be added to a Database will be limited by the Database Owner's subscription plan. It is the sole responsibility of the Database Owner to ensure their User count is within their subscription plan limits.